Andhra Pradesh Student Academic Management System

Common Prospectus

Andhra Pradesh Student Academic Management System
Definitions & Acronyms

BOE, AP Board Of Intermediate, Andhra Pradesh
CAF Common Application Form
Applicant Who is applying online CAF
College Profile College profile give the information about the Stream/Course, Subjects, Sanctioned Strength, Admission Fee, College Infrastructure Information etc.,
CP Common Prospectus
DHE, AP Department of Higher Education, Andhra Pradesh
Help Desk Help Desk is a group of staff who can help for student by filling up CAF or any other information required by the applicant
APSAMS Andhra Pradesh Student Academic Management System
1.1 What is APSAMS

APSAMS is a portal to apply for online admissions in any Degree Colleges in Andhra Pradesh by the students for different courses in Andhra Pradesh. Online admission process, which is carried out through Internet (Online) is called as e-Admission.

1.2 Objective

The objectives of APSAMS are;

- Ensure single window system for admission through e-Admission process.
- Make admissions for student / parents / guardians economical.
- Reduce the workload of the Colleges using online admissions.

1.3 e-Admissions

e-Admission aims at successful use of Information Technology to make the admission process simple, economical, fast and transparent. This process is accomplished by the use of Computers and Internet

An eligible applicant will have to apply ONLINE for a maximum of FIVE options through by filling up required personal and academic details, choices of different colleges and streams in order of preference.

After submitting the CAF form, the applicant should take printouts of the computer generated application form and attach the supporting documents as per the check list and be ready to submit while he/she got selected in a college.

Computer generates MeeSeva challan for application Fee. The applicants are requested to take printout of the challan and pay the fee at the nearest MeeSeva. Only fee paid applications are eligible for further process of admission.

If applicant forgot to take print of an application or MeeSeva challan, he/she should log-in back to SAMS portal and take printout or login to their registered E-mail and get printout which was sent to their registered E-mail.

While admission, College can accept/reject applicant’s CAF after scrutiny. If the college accepts the CAF of a student, he/she should pay the fee and get the admission. If college rejects any student for any valid reason, he/she is not eligible to join in that college.

1.4 College under APSAMS e-Admissions

The following Colleges are going for e-Admission for academic year 2018-19.
List: Go to Downloads and find out the links Participated colleges list and Not Participated colleges list

1.5 Predetermined Dates for e-Admissions

APSAMS operates through pre fixed dates for all its activities. It helps in creating awareness and transparency & timely completion of activities. These dates have been finalized by the Higher Education Department, Government of Andhra Pradesh.

Si.No Activities Date Line
1 Availability of CAF in the HE Department website 05/05/2018
2 Last date of applying online CAF through
Will Be Updated Soon
3 Display of Provisional Admission List-I Will be updated soon
4 Last date for payment of admission fees at the college Will Be Updated Soon
5 Display of Provisional Admission List-II Will be updated soon
6 Last date for payment of admission fees at the college Will be updated soon
7 Re-opening of Online application for instant candidates Will be updated soon
8 Last date for online application for instant candidates Will be updated soon
9 Spot admissions at respective colleges Will be updated soon
1.6 Common Application Form (CAF)

The CAF has been so designed that, an applicant can apply to any of the Government and Aided Degree Colleges of the State in one form. An applicant has to fill it up ONLINE by logging on to the website of Higher Education Department, Government of Andhra Pradesh An applicant can exercise up to five choices of college & stream in order of preferences where one would like to study.

Applicants being passed qualifying examination from any Board, have to fill in all necessary fields of their own.

1.7 Online

As mentioned earlier, all the applicants have to fill the Online CAF with all the relevant information. And this is not sufficient for e-Admission, besides he/she has to take print outs of “Application Copy” of the filled in CAF, get signature with his/her parents or guardian at the appropriate places of the college copy. Then applicant should get the admission into the college along with all the necessary documents

1.8 Selection Process

The software shall process all applications and finalise the 1st selection list for each of the colleges as per the merit and choice of the applicants. The selection list shall be published on the predetermined date.
The intimation letters for selected applicants will be sent to their mail id’s (if provided in the CAF) and take the admission at the particular college on the data mentioned there in.

1.9 Intimation Procedure

Intimation will be sent to the selected applicants in different modes.
1. SMS
2. e-mail etc

1.10 Where to apply Online?

As the CAF is available in the Commissionerate of Collegiate Education website , it can be accessed in the cybercafé, MeeSeva and any other place having internet connectivity.

1.11 How to apply Online?

Then go the Higher Education Department website , and click on the Online Application Form in its home page. You may also go through the video instruction regarding filling up of the CAF before you start the process of filling in. Now fill-up the CAF online on the computer screen. Upload your recent passport size colour photograph and signature image in the space provided for the same.

1.12 How to add more Options?

The provision of “Options” is given in the last part of the online application form. An applicant can apply for a maximum of five Options in the CAF.
In order to add more than option, applicant has to click on “Add” button, which is available for each course display on the screen.
Then s/he has to select the desired college/stream from the drop down list and select the priority and click on it. After adding all the options, s/he has to click on the “Next” button. Please note that, applicants submitting in two or more Common Application Form (CAF) are liable to be rejected.

1.13 How to modify information in a CAF?

An applicant can modify any provided information by clicking “Back” and “Next” buttons, also an applicant can login to the application by providing Application Number, DOB and Hall Ticket Number any time before date line.

1.14 Printing of CAF

Click on “Print Application” button to view the CAF to be printed. Take printout. Applicants also sent an e-mail attachment can download any time and print.

1.15 Fee Structure of Application

The applicant will pay Rs 50/- per application in Meeseva. The Challan can be downloaded in the last step of the application process or an e-mail attachment. Applicant must carry printout to nearest MeeSeva center to pay the application fee along with After printing the Meeseva Challan, take the printout and go to nearest Meeseva centre and pay the fee and keep the copy of the Challan with you. If anybody is not paying the Meeseva Challan then they are not eligible to participate in the online admission and seats will not be allocated.

1.16 Check list for submission of CAF

Si.No Check list forms
1 Copy of online application form
2 Intermediate Transfer Certificate (Original)
3 10th Pass & Memo Certificate
4 Intermediate Pass & Memo Certificate
5 Conduct & Study Certificates (last 3years)
6 Caste Certificate issued by MRO (in case of SC, ST, BC)
7 Latest Income Certificate issued by MRO
8 Residence Certificate
9 NCC certificates (if applicable)
10 Sports certificates (if applicable)
11 Physically Challenged Certificate (if applicable)
12 Aadhar Card Xerox Copy
13 Anti Ragging/Under taking form
14 Parents declaration form for SC/ST fee reimbursement
15 Two Passport size Photos

1.17 Dos / Don’ts

After applying on-line, the applicant has to take print outs of “College Copy” & “Applicant Copy” and submit them at College while admission.
Applicant should fill up options e.g. college & stream in order of preference very carefully.
For any doubt, applicants are requested to take help of nearest college Help Desk or you can call any of these numbers
between 10:00 a.m. to 07:00 p.m.
Applicant has to write “submitted by me” and sign in all the supporting documents submitted along with the “College Copy” of the CAF

1.18 1.18 Principles of Selection:

Eligibility: The minimum eligibility for admission to +3 classes shall be a pass in Intermediate / Board of Secondary Education, AP or equivalent.
Admission into various Streams & Colleges shall be done strictly on the basis of merit.
Marks secured at the Intermediate/ Board of Intermediate Examination out of the Total Marks, Reservation (if applicable) will be taken into consideration in preparing the merit list.
Any applicant, if selected, will be given only one confirmed seat according to her/his choice of preferences in CAF in the intimation letter after 1st selection.

1.19 Intimation

Intimation letter can be downloaded by individual applicants from the website of Higher Education Department.
Intimation for e-Admission will be communicated through following three modes:
1. E-mail
2. SMS
3. Also college notice board

1.20 Admission Procedure

Applicant produces the all-relevant certificates in duplicate and also original certificates for verification at selected college.
Selected applicants to take the intimation letter to selected college and pay the fee and get the admission.

1.21 Balance Seat (Spot) Admission

Will be update soon…..